Definition of Records

This policy applies to students who have formerly been enrolled at a Technical College. Education Records include any records (in handwriting, print, tapes, film, computer, or another medium) maintained by the Technical College or TCSG that are directly related to a student except: 

• A personal record kept by a faculty or staff member if it is kept in the sole possession of the maker of the record, is not accessible or revealed to any other person except a temporary substitute for the maker of the record and is not used for purposes other than a memory or reference tool. This exception does not cover records that contain information taken directly from a student or that are used to make decisions about the student.
• Records are created and maintained by Athens Technical College law enforcement unit for law enforcement purposes. 
• An employment record of an individual whose employment is not contingent on the fact that he or she is a student.
• Records made or maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional if the records are used only for the treatment of a student and made available only to those persons providing the treatment. 
• Alumni records contain information about a student after he or she is no longer in attendance at the university, and which do not relate to the person as a student.